CNZ Wild Adventures

MARKET TERMS & CONDITIONS

It is a condition of entry to the Craft market that stallholders agree to be bound by these rules:

1. Items should preferably be made by the stall holder. Stall holder contribution to a finished product should outweigh the contribution of any commercial components used in the making of that product. Skills in craftsmanship, as well as creative abilities, ingenuity, and design skills, are examples of stall holder contribution.

2. The organising committee will also consider good quality upcycled clothing, costumes, and/or props, along with stands displaying quality imported (not mass produced) products. This includes but is not limited to vintage / themed clothing, hats, wigs, bespoke fabrics & vintage or unique haberdashery items.

3. Consideration will be given on a case-to-case basis and products determined on the ability to enhance the market overall.

4. Stall spaces are limited.

5. ONLY products approved by the organiser may be sold at the Craft Market. This is at the organising committee discretion

6. The organising committee withholds the right to refuse entry to the market of any stall holder or any product deemed unfitting to the event.

7. Pack in  Friday 10am – 12pm then 2pm – 4pm
   Doors closed & locked between 12pm & 2pm Doors closed & locked at 4pm, until Saturday AM Saturday 8am – 9.45am

8. All Stall holders must be onsite by no later than 9am on the Saturday and be set up by no later than 9:45am
   Do not PACK DOWN at all until 3:00pm

9. Pack down / pack out Saturday 3pm – 4.30pm Doors close & locked at 4.30pm, until Sunday AM. Sunday 8am – 10am

10. Stalls are not to be left unattended for longer than 15 minutes. If you require a break from your stand for more than 15 minutes, please ensure you have someone to mind it for you who is also capable to handling inquiries or sales.

11. Any sharing of stalls must be approved by the organiser

12. One trestle table and one chair will be provided per stall. Table will be black tableclothed. If power required, you must supply your own safety tagged power leads & junction box.

13. Exhibition panels / dividers Due to the high cost of hiring exhibition panels/dividers, our 2023 craft market will only have panels / dividers through the middle of the room space as shown on the room plan (in blue)  If you want dividers/panels for either one or both sides of your stall, they are $38 + GST ($43.70) each to hire – and need to be pre-booked. Indicate this on your booking form below. This cost will be added to your invoice. Panels are 2.3m H x 1.2m W. Max 1 panel per side of each stall may be booked (so dividers do not to encroach on the walkways)

14. Stall depth / discounts All stalls are 2m deep, except for stalls 1, 2, 3, 4 which are 2.2m deep. Stalls 1, 2, 3, 4 are discounted due to the cupboards which intrude into their space.

15. Stall booking Your stall booking is ‘held’ but not confirmed until your deposit or payment in full has been received. Your stall “hold” is temporary and may be released if: a) the deposit (or payment in full) is not received within 14 days of invoice, and b) there is a waitlist for stalls or another request for your chosen stall, upon which the hold on this stall and outstanding invoice will be cancelled and the stall release back to the waitlist.

16. Cancellations: If stall cancel before 31st May 2023 - fee fully refundable If stall cancel after 31st May 2023 - fee non-refundable*

17. In the event you wish to cancel your booking, the stallholder shall not transfer their stall to another vendor, without the prior discussion and agreeance from the organising committee. The organising committee will keep a list of vendors on a waiting list and if able to on-sale the stand space, *50% of the stand fee will be refunded.

18. All stalls must comply with the Rotorua Lakes Council bylaws and statutory requirements

19. Should the stall holder cause ANY DAMAGE to the Sudima Hotel Lakes Rotorua facilities in any form or manner, the stall holder understands that they are fully liable for the costs and any charges of returning the facilities to its original state.

20. Posters, banners and otherwise may NOT be affixed to the walls of the venue by any means. Any damaged caused by the stall holder understands they are fully liable for the costs and charges of returning the facilities to its original state.

21. All stall holders are responsible for the safety and security of their possessions, product, stock or otherwise.

22. Stall holders are responsible for the safe and secure set up of their stalls, racks and displays. All free-standing mannequins and displays must be stable and should not be of a height greater than 1.8m without prior arrangement. Any display deemed unsafe may be removed by the organiser.

23. No responsibility will be taken by Management for the success or otherwise of individual stalls.

24. All rubbish is to be removed by stall holders – your space shall be left clean and clear, as per how your found it on your arrival.

25. The markets organising committee’s decision on entry, eligibility, position, configuration etc. is final, and subject to change without notice should it be necessary to do so.

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